Pre-Inspection Form – Asset Management and Compliance
Last Updated: April 2026

Applicability
This pre-inspection form is an essential and required element of a Minnesota Housing asset management and/or compliance inspection. It is to be completed by the property owner or management company.
Instructions
Section 1 must be completed for all inspections. Complete Section 2 when instructed.
Submit the completed form via email to the Minnesota Housing staff member that made the request. Include all applicable supporting records as noted in the Administrative Records Checklist.

Section 1 – Asset Management and Compliance Inspections
Property Name:      	MHFA Property ID: D     
Date this form was completed:      
Form completed by (first and last name):      
Title:      
Telephone Number:      	Email Address:      
1.01	Inspection Contact
Inspection Contact First and Last Name:      
Title:      
Telephone Number:      	Email Address:      
Property Site Manager First and Last Name:      
Telephone Number:      	Email Address:      
Are any units currently used as non-rental (for example, model, office occupied by site staff, or other reason)? 
If yes, provide the following information:
•	Building address(es):      
•	Unit number(s):      
•	Unit(s) use:      
•	Duties of staff:      
1.02	Real Estate Assessment Center Inspections
Is the property subject to U.S. Department of Housing and Urban Development (HUD) Real Estate Assessment Renter (REAC) inspections? 
If yes, provide the date of last REAC inspection:      
If a REAC inspection has occurred in the current year, submit a copy of the inspection report.
1.03	Housing Type
Is Housing Type (family, workforce, senior, single room occupancy, supportive housing) different from what was originally stated in the application or otherwise approved by Minnesota Housing? 
If yes, describe change:      
1.04	Occupancy Information
Current number of units occupied by single adult with minor children:      
Total number of children living in the property, age 18 and under:      
Number of current heads of household, who are of the following race or ethnicity:
•	White:      
•	Black/African American:      
•	Hispanic:      
•	Asian Pacific:      
•	Subcontinent Asian Race or ethnicity:      
•	Native American/Pacific Islander:      
•	Other community of color       (state race or ethnicity:      )
Average occupancy percentage for previous 12 months:      
1.05	Vacancy Information
Number of units currently vacant:      
Total number of days vacant:      
If property is currently experiencing vacancy issues, explain why and what actions the owner/agent are taking to resolve:      
Number of unit turnovers in the past 12 months:      
Average number of days to turn units:      
Number of rejected applications in the past 12 months:      
Reason(s) for rejection(s):      
Number of evictions in the past 12 months:      
1.06	Tenant Rent Subsidies
List all sources of rental assistance currently benefiting tenants (for example, Section 8 Vouchers, Project-Based Rental Assistance, Housing Support, Native American Housing Assistance Self Determination Act Rental Assistance, etc.):      
Number of occupied units receiving project-based assistance:      
Number of units occupied by households with a Section 8 Housing Choice Voucher (HCV) (not including project-based Section 8 Vouchers):       If this is zero (0), check the applicable box (select one):
	 N/A – property is subject to rental assistance contract for 100% of the units.
	 N/A – property is an emergency shelter or transitional housing.
	 N/A – property is public housing.
	 Other reason. Provide explanation:      
In the past year, have any applicants with a Section 8 HCV been denied occupancy? 
If yes, explain the reason(s):     
1.07	Accessibility
Number of fully accessible units:      
Number of adaptable units or with features for people with visual or hearing impairments:      
Are all unit(s) designed for people with mobility or other impairments occupied by households that require these features? 
If no, is the lease or addendum in compliance with Minnesota Statute 363A.40, requiring that non-disabled households be offered a non-disability-equipped comparable unit if a household that needs these features applies and a comparable unit is available? 
If no, explain why and what action the owner is taking to comply:      
1.08	Advertising and Affirmative Marketing
Is the property advertised/marketed on the internet? 
If yes, provide the URL(s):      
Describe other marketing efforts (newspaper ads, TV, radio, supermarket flyers, etc.):      
Is the local housing authority notified when there are vacancies? 
If no, explain why:      
Are vacancies listed on www.housinglink.org? 
If no, explain why:      
Check the appropriate box below:
	 Property is not required to have an Affirmative Fair Housing market Plan (AFHMP) because it has four units or fewer; is operated as an emergency shelter; is transitional housing or 100% supportive housing with funding that requires applicants referred through Coordinated Entry or other approved homeless referral system(s) or where service providers do outreach to homeless through service programs (at shelters, encampments, rehabilitation facilities, etc.); is public housing or public owner; or is on located within the limits of an Indian reservation, dependent Indian community or Indian allotment.
Property’s AFHMP is reviewed by staff from:
	 HUD. Date of last review:      
	 U.S. Department of Agriculture Rural Development (USDA) Rural Development. Date of last review:      
	 Minnesota Housing for Section 8 contract administration. Date of last review:      
When was this property’s AFHMP last updated?      
If none of the above boxes are checked, and the AFHMP was last updated more than 5 years ago and there are changes to any of the form worksheets, submit a completed AFHMP. Include HUD Form 935.2A, Minnesota Housing’s AFHMP Addendum, and evidence of review updates. To assist in creating or updating the AFHMP, visit Minnesota Housing’s Document’s, Forms, and Resources webpage to access the Fair Housing Toolkit and other helpful materials.
1.09	Waitlist and Tenant Selection Plan
Minnesota Housing’s Tenant Selection Plan (TSP) Guidelines are a requirement for projects that are selected for an applicable Minnesota Housing funding source after March 31, 2021. Refer to the Funding Sources Requirements for TSP Guidelines document to confirm if this requirement applies to the project.
Is the clientele currently being served different from what was originally stated in the application or otherwise approved by Minnesota Housing? 
If yes, explain:      
Does the development require or maintain a waitlist? 
If yes, state the number of applicants on the waitlist:      
Does the property have a TSP? 
If no, explain why and describe how residents/clients are selected:      
If yes, provide the date the TSP was last updated:      
If the TSP has been updated since Minnesota Housing’s last inspection, submit a copy with this form.
This property’s TSP is subject to review by staff from (select one):
	 HUD. Date of last review:      
	 USDA Rural Development. Date of last review:      
	 Minnesota Housing for Section 8 contract administration. Date of last review:      
1.10	Fair Housing Activity
Have there been any fair housing complaints in the prior year? 
If yes, state how many and provide a brief description and status:      
1.11	Incident Reporting/Police Calls
How often are police reports received and what is the process for addressing concerns?      
Who receives notification if the police are called to the property (names, titles)?      
Is there an incident reporting system established (ways to respond to reports from staff, security, and police calls)? 
If yes, briefly describe the process:      
If no, explain why:      
Submit a summary or copies of police reports from the past 12 months.
1.12	Changes in Revenue
Is a loss in income/revenue for next year anticipated (for example, loss of project-based rental assistance, operating subsidy expiring, HUD funds not awarded, etc.)? 
If yes, describe the change and when it will occur:      
1.13	Services and Fees
Is there a separate fee charged for any services? 
If yes, describe which services require a fee and list the charges:      
Are any services required as a condition of occupancy? 
If yes, describe which services are required:      
1.14	Lead-Based Paint
Applies under the National Standards for the Physical Inspection of Real Estate (NSPIRE).
Select one:
	 Property is built in 1978 or later.
	 Property is senior housing or single room occupancy.
	 Property was built before 1978 and has a lead-free certificate.
	 Property was built before 1978 and does not have a lead-free certificate. If this box is selected, lead-based paint monitoring records must be made available upon request.
1.15	Physical Condition and Inspection Certificates
Applies under NSPIRE.
Are all buildings and units currently suitable for occupancy, considering local health, safety, and building codes? 
If no, list the building(s) and unit(s), and explain why and what actions the owner is taking to make them suitable for occupancy:      
How often are unit inspections conducted?      
Is there a system established for additional inspections if the unit does not pass? 
Building has current inspection certificate for (select all that apply):
	 Boiler
	 Fire alarm system
	 Elevator
	 Call for aid
	 N/A – property has no boiler, fire alarm, elevator or call-for-aid
Date of most recent Fire Extinguisher servicing:      
Copies of inspection certificates must be made available on the inspection date.
Questions
List any questions regarding Minnesota Housing’s asset management, compliance, inspection, or reporting requirements.
     

Section 2 – Compliance Inspections Only
2.01	Violence Against Women Act
Refer to this list of Violence Against Women Act (VAWA)-covered programs.
Select one:
	 Owner is in compliance with the statutory and regulatory provisions of VAWA (including, where applicable, establishment of an emergency transfer plan for HOME Investment Partnership (HOME) Program properties with written agreements on or after December16, 2016, and all National Housing Trust Fund (NHTF) Program properties) and owner/agent distributes the required forms to applicants/residents when an application has been denied, at the time the household is admitted and approved for occupancy, at lease renewal, with any notice of eviction, or with any notice of tenancy termination. Required for all Housing Tax Credit Program, HOME Program, and NHTF Program properties.
	 Owner is not in compliance with the statutory and regulatory provisions of VAWA. Explain why and what actions the owner is taking or will take to comply:      
	 Property has no funding that requires VAWA compliance.
2.02	Housing Opportunity Through Modernization Act
Select one:
	 Housing Opportunity Through Modernization Act (HOTMA) requirements do not apply to this property; tenant income is not calculated consistent with Section 8.
	 Tenant income is calculated consistent with Section 8, but this property has not yet implemented any HOTMA elements.
	 Tenant income is calculated consistent with Section 8. Some or all HOTMA changes have been implemented. Submit a copy of the property’s HOTMA implementation plan, including the specific HOTMA elements that have been implemented and the respective implementation date(s).
2.03	Leases, Addenda, and Riders
Initial leases are for a term of       months.
Applicable to HOME Program and NHTF Program properties monitored by Minnesota Housing: If lease terms are less than 12 months, describe how applicants are informed of lease options.
     
Submit a blank form of the lease currently being used, including all addenda, riders, and attachments.
2.04	Utility Allowance
Select one:
	 Owner pays all utilities.
	 Resident pays one or more utilities. Complete the table below.
Utility Type	Resident-Paid	Individually Metered	Submetered	Billed using RUBS	
Unit Heat					
Water heat					
Unit Electric					
Cooking					
Water					
Sewer					
Trash					
If resident-paid utilities are different for different unit types (for example, heat is included in rent for apartments but in townhomes residents pay separately for heat), explain the differences:      
Utility Allowance Source
Select all that apply:
	 HUD-Regulated/Project-Based Section 8
	 USDA-Regulated
	 HUD Utility Schedule Model
	 Energy Consumption Model
	 Average of Actual Consumption
	 Letter from Utility Company
	 Local Public Housing Agency (PHA) that administers HCV in the area; name of PHA:      
Submit the Utility Allowance Information Form and source/supporting documentation for current year and previous 2 years (three years total).
2.05	Tenant Amenities and Fees
Number of garages:      
Number of storage lockers:      
Is a separate fee charged for garages, parking, and/or storage lockers? 
If yes, list the item(s) and monthly fee(s):      
Were garages, parking, or storage lockers included in the tax credit eligible basis (if unsure, confirm with the owner or investor partner)? 
If yes, list the item(s) included in the basis:      
Are any amenities/facilities available for resident use (for example, pool, community room, playground, computer lab, etc.)? 
If yes, list all resident amenities/facilities:      
Is a nonrefundable fee charged for any of the facilities? 
If yes, how much is the fee $     
Were resident facilities included in the tax credit eligible basis (if unsure, confirm with the owner or investor partner)? 
If yes, list the item(s) included in the basis:      
2.06	Smoke Free Policy
Does a loan declaration or tax credit Land Use Restrictive Agreement (LURA) require the owner to have a smoke free policy? 
If yes, submit a copy of the policy.
2.07	Properties that Operate as Transitional Housing
Describe the process or submit a written plan (if available) to move residents/clients to permanent housing.
     
2.08	Properties that are Publicly Owned
Select one:
	 Property is not operated under a master lease, Memorandum of Understanding, or other agreement.
	 Property is operated under a master lease, Memorandum of Understanding, or other agreement. Submit a copy.

Administrative Records Checklist
The items checked below are submitted to Minnesota Housing as part of the inspection review.
Section 1 –Asset Management and Compliance Inspections
 REAC inspection report for current year
 Affirmative Fair Housing Marketing Plan and Minnesota Housing Addendum
 Updated Tenant Selection Plan, house rules, and/or occupancy policy
 Summary of police calls for last 12 months
Copies of inspection certificates must be made available on the inspection date.
Section 2 – Compliance Inspections Only
 HOTMA Implementation Plan
 Current form of lease and all addenda, riders, and attachments
 Utility Allowance Information Form and source documentation for current year and prior 2 years
•	Review the Housing Tax Credit and/or the Multifamily HOME Program and NHTF Program compliance guides found on Minnesota Housing’s Documents, Forms and Resources webpage for a list of supporting documentation.
 Properties with townhouse units where the PHA utility allowance is used: PHA’s policy as to whether the townhouse/duplex or apt/multi utility allowance is used
 Smoke free policy
 Transitional Housing only: Written plan to move residents
 Publicly owned only: Copy of master lease, MOU, or other agreement